Guest Account Invitation Process

1. Click Members to open the Manage dialog

   

   Figure. Manage dialog.

2. Click ➕ to open the Select Contacts dialog

   

   Figure. Select contact dialog.

3. Choose a contact from the list then click Select

4. If the contact is not in the list, type the email address in the text field, then click OK. A box with a notification that you have invited a member to the chat room is shown within conversation area

5. An invited member receives an email with a TeamChat invitation

   

   Figure. Invitation.

6. Click the button Create TeamChat account. Fill in all required fields and click Verify your account

   

   Figure. New account.

   Note: If an invited account is already member of any other chat room, there is the JOIN THE TEAM button instead of Create Teamchat Account in the invitation email. When Join the Team is selected, user is linked directly to the WebClient login page.

7. The verification email is sent to the account of the user invited in the previous step

   

   Figure. Verification email.

8. Check your email and click Verify your account

   

   Figure. Successful verification.

9. After you click Ok, I understand, you are redirected to the WebClient login page. Enter your password and click Sign In.

10. There is also a notification that someone has joined the chat room when the invitation process is completed.

11. You can check the guest account in the Members tab. The new guest is included in the guest section and their account can be managed by an administrator.

Guest Account Interface

Guest users can see the standard TeamChat interface after login. Guest accounts  allow users to have conversations within the chat rooms where they were invited to (the list of chat rooms on the left side) and ability to manage Chat room, Files&Documents, Events and Members tabs. Conversation also includes the discussion that happened before the user was included in the chat room.

Clicking the avatar in the top right corner opens four options that a user can choose:   

Figure. Avatar drop-down menu.

The user can fill in the desired personal information to be published. The data automatically appears in all GAL folders in GroupWare.

Figure. Options.

This choice allows the guest to setup several options. The main option in this section is the possibility to change password. Through the additional toggles a user can enable the sound notifications, use system notifications and emoticons.

Choosing the Help option tab opens a quick help guide containing useful hints and information plus What's new document with the details for the current version of WebClient and TeamChat tips.

Click the menu Logout item to log out from IceWarp WebClient. The WebClient login screen is displayed.