How to display multiple calendars

This feature allows you to display more calendars in a combined view. It can be very handy when planning your events. Just search through the public and private folders and Check the calendars you want to have displayed.

Every calendar has its own color – which will be used for its events. Double-click the desired event to edit it. Events keep their flag colors. To add a new event to a calendar in this mode, un-Check all other calendar folders (within the tree panel) and make sure that the appropriate calendar is highlighted bold (by clicking it).

Figure. Calendar events.

Note: Administrator/User can setup daily notifications about upcoming events in the (administration) options Options > Calendar > Reminders) so you are informed about all events within the day.

There are 2 types of calendars that you may view:

  • Private calendar: When an appointment or meeting is created in private calendar, other people cannot see details of the item. Nothing will be published without your approval. Only people you have chosen can view the items.

  • Shared calendar: If there are some situations where you need other people to see your items in the calendar, than you can create a shared calendar that is accessible to everyone in your organization (or selected people you choose). Shared calendars let you see when people are free or busy at any time.

Share a calendar

Note: Sharing is possible only between users in the same system.

  1. Select the folder you want to share, right-click it and select the Share Folder

  2. In the Share Folder dialog, click the Address book button to select users you want to share the folder to

  3. In the Select Contacts dialog, add desired accounts to the Selected field

  4. In the Share Folder dialog, select Permissions for individual users for both Items and Folder (Administration respectively – full rights) – click a user and Check the appropriate boxes. Click OK

    • Read: Right only to read items in the folder

    • Write: Right to create, write and edit all items in the folder

    • Author: Right to Read, Write and Delete folder and Read, Write, Modify and Delete items in the folder

    • Full: Right to Read, Write and Delete folder and Read, Write, Modify and Delete items in the folder

    • All: Right to Read, Write Delete and Own folder and Read, Write, Modify and Delete items in the folder

    5. Figure. Sharing and Permissions in Calendar.

  5. Resources: A calendar resource is anything you schedule that is not an event. For example, people may need to reserve a meeting room. Other examples include projectors, pool cars or any other equipment that the people can schedule a time to use.

Permanent calendar colors

IceWarp WebClient currently enables assigning a color to an active calendar. The colors are persistent when deactivating and activating calendars. Once a color is assigned to a calendar, such color is used even after deactivating and activating calendar. Definition of colors is unique for each user.

Example:

Alice has shared her calendar to Bob and Cecile. Cecile assigns red color to Alice’s calendar (since this moment, Alice’s calendar will always be red in Cecile’s WebClient). Bob assigns blue color to Alice’s calendar (since this moment, Alice’s calendar will always be blue in Bob’s WebClient)

Order of appointments in calendar view

IceWarp WebClient merges calendar items from multiple calendars into a column representing day in a week or a month view. The order is as follows: items from multiple calendars that have the same start time and end time will be sorted in the same order whenever possible. The order of colors is determined by the order of calendars in the folder tree. To avoid any confusion, let’s consider following scenarios:

Example:

If subsequent time slots contain just items from the same active calendars, these will be sorted as “same colors below the previous line”. If subsequent time slots contain items from same four active calendars and fifth calendar differs between timeslots, these may not be sorted as “same colors below the initial line”, even though the order will be kept.

If subsequent time slots contain items from different number of active calendars, these may not be sorted as “same colors below the initial line”, even though the order will be kept.

Work week view in calendar

There will be a new “work week view” in IceWarp WebClient calendar (apart from existing day / week / month views) included in future releases. The specification of days that belong into a work week will be available under Administrator Settings of WebClient (by default Monday - Friday).

The folder where you want to create an entry is highlighted in the Parent Folder panel so you know where you will be creating your new folder.