How to plan a meeting

When you plan a meeting with attendees, you need to know if they are free and can participate in the meeting.

  1. To create a meeting, go to Calendar -> New Meeting

  2. Click Schedule assistant -> Add Attendies

  3. Select attendees from your contacts and click OK.

  4. You will see the timeline near each attendee, and you can schedule the meeting according to it.

Figure. Free/Busy.

Retrieving free/busy information about the attendee

In order to see the schedule of the attendees, you should indicate a link that allows Outlook to retrieve free/busy information from the IceWarp server.

The link consists of the server link and your email address:

https://server.icewarp.com/freebusy/?{email address}

For instance, https://server.icewarp.com/freebusy/?mike.sparrow@x1solar.com

You can set up the link for free/busy information in File -> Options -> Calendar Options-> Free/Busy Options… Outlook queries server specified in this link to retrieve the free/busy information about each contact.

Figure. Free/Busy settings.