Archive

Figure. Archive view

The archiving capabilities are very rich and allow the administrator to bring archiving features directly to end users via IMAP. SMS are also archived automatically.

Technically all archived emails are always stored as .imap files which makes it possible to link the whole archive with a public folder. They also contain the Seen flag so they appear as read/unread in email clients.

New Directory trailer path option works as an appendix to directory path so you can create e. g.: this: C:\Archive\domain.com\john\Sent\2014-Jun\.

It is also possible to store all messages in the root of the user's folder or keep them in folders (Inbox, Sent).

Native integration with IMAP allows all users of WebClient and any other IMAP client to see a new Archive folder by default (or however named by the administrator). Users can then browse through their archive, but access to the archive folder is read-only so they cannot delete, flag or change the read status of messages.

Examples of time-based archive structure:

<Archive>\Inbox\2014-04\

<Archive>\Sent\2014-05\

or simply

<Archive>\2014\

with all messages included.

Archivist User Role

You have large variety of possibilities by using public folders in combination with archive:

You can grant persons access to:

  • the whole server archive
  • the archive folder(s) of one or more domains
  • archive folders of the selected users or groups.

To grant access, do the following:

  1. Create a group (e. g.: archive@icewarpdemo.com) with a public folder (Management – <domain> – Groups). In the file system, go to the folder which belongs to this group and create a symlink (junction in Windows) to the directory with the archive.

    Note: It is necessary to remove the <install_dir>/mail/<domain>/<group_folder> folder before the symlink/junction creation.

    Junction.exe example:

    junction.exe <junction directory> <junction target>

    junction.exe c:\Program files\Icewarp\mail\domain.com\user c:\Program files\Icewarp\archive

    (For more info about symlinks, refer to this website: http://technet.microsoft.com/en-us/sysinternals/bb896768.aspx.

    For Linux it is: ln -s [existing_folder] [symlink] (symlink folder must not exist).

    e.g.: ln -s /opt/icewarp/archive /opt/icewarp/mail/domain.com/user.)

    After the junction link is created, refresh the directory cache to see available permissions for the Archive group.

  2. Within the <group> – Group tab – Permissions – Folders dialog, grant archivist(s) access to the appropriate archive folder (which appears in the folder structure).

    Note: It is not necessary the archivist to be a member of the group.

Compatibility

Compatibility with the old archive is preserved. However .tmp (POP3) files will not be available in the new IMAP-based archive. Only newly received messages will be properly converted. Old structures created in the mail folders will be visible but messages will have not the Seen flag so it will appear they have not been read.