Sharing Examples

This section provides you with some typical examples of groupware use. There are much more other possibilities; following are the most common ones.

Boss and Secretary

A boss and his/her secretary can use a shared calendar to be informed about their events, meetings, business trips, personal events, etc. There are various combinations of access rights setting beginning with (mutual) read only up to full access for both of them. This allows e.g. such a boss to let his/her secretary to organize meetings, business trips and so forth. If the boss uses also any kind of mobile devise (plus synchronization), he/she can be informed about new entries in a real time.

Scenario Example

A boss may want to let their secretary to accept/decline invitations sent to them. In this case, it is necessary to:

• set Inbox access rights (see the Shared Items chapter) for the secretary (at least) to Read, Write, Modify for Items plus Read for Folder.

• set Events access rights for the secretary (at least) to Read, Write, Modify, Delete for Items plus Read for Folder.

With folder access rights set according to this, the event is added to the boss' calendar and invitation sender is informed from the boss' email address.

Employee Takes Holiday

An employee taking a holiday can temporarily share folders (e.g. Inbox, Calendar, Contacts) with another one who can answer email messages, add events and notes, use contacts, etc.

After return from a holiday, the employee has all information necessary to continue in his/her work.

Changing Positions

IceWarp GroupWare Server enables you to remove users from groups, add them to another ones and set their privileges easily. This is very useful when new employees come, other promote, etc.

Company Address Book

Besides of contacts and distribution lists, the Global Address List can ease work. As it contains all company employees and groups, it is very easy to deal with.